Purpose of Privacy Notice
The City is committed to protecting the personal information of those accessing its website and those accessing City government services in person. The purpose of this Notice is to inform those accessing the City website at https://ivinsutah.gov/ and those accessing government services in person regarding the collection and use of personally identifiable information.

Definition of Personally Identifiable Information
For purposes of this Notice “personally identifiable information” means any information relating to an identified or identifiable individual who is the subject of the information. This information could include information that identifies a user by name, account number, physical or mailing address, email address, telephone number, Social Security number, credit or debit card information, or bank account information. This information may include any combination of the above or other personal information that could be used to determine identity.

Personally Identifiable Information Not Routinely Collected
Visitors to the City website do not have to routinely provide personal information to visit the website or to download information. Government agencies may request personally identifiable information from you to provide requested specialized services, but such information is handled as it would be if obtained during an in-person visit to a government office. The City does not sell or disclose your personal data to private entities, nor do we share it with other parties except when required by law or when necessary to fulfill your request.

Information We Gather from You
The City only collects personally identifiable information that is required to provide services. You can decline to provide us with any personal information on the website or in person at any time. However, if you choose to withhold requested information, we may not be able to provide you with the online services or government-provided services dependent upon the collection of that information.

There are several ways in which you affirmatively provide us with, and consent to our collection of certain personal information:

User Submissions – Some of our online City services allow users to submit suggestions, comments, or requests to us. This could be by emailing us, filling out an online form to provide comments and suggestions, or reporting a problem. This data may include personally identifiable information such as name and email address. We will use the information you send us to respond. We may also direct your message to another government agency that can help in addressing your request.

User Accounts – Some digital City services involves the creation of user accounts. Creating an account may involve the submission of personally identifiable information. This could include a username, password, email address, mailing address, telephone number, full name, and other history, etc. We do not use this information to send to commercial and marketing messages. We will only use this information to provide you with government services.

The City will make every reasonable effort to protect your privacy. It restricts access to your personal identifiable information to those employees that will respond to your request or inquiry. The City does not intentionally disclose any personal information about our users to any third parties inside or outside the City except as required by law or to provide a service for which the City has contracted with a third party.

Information We Automatically Collect and Receive
Like most other websites, the City’s website collects certain information automatically and stores it in log files. The information may include internet domain and internet protocol (IP) addresses of the device or network you are using to access our site, the region or general location where your computer or device is accessing the internet, browser type and operating system used to visit our site, the date and time of when you access our site, other usage information about the use of the City’s website, and information on the history of the pages you view. This information does not identify you personally. We do not collect this information to provide targeted advertising. 

Use of Cookies
We use “persistent cookies”. We use “temporary cookies” on some parts of www.ivinsutah.gov, and such temporary cookies expire upon the end of the browsing session. The use of cookies is a standard practice among Internet websites. Most Internet web browsers may be customized to reject cookies, to only accept or reject cookies by user intervention, or to delete cookies. Rejecting and/or removing cookies, however, may lead to loss of functionality on selected pages requiring cookies to function fully.

At Risk Employees
An designated as “at-risk” under Utah Code § 63G-2-302 may request to have certain personal details classified as private by contacting the City Recorder or appropriate official.

Third-Party and External Websites
Our website may contain links to non-City websites. These external sites are not managed by Ivins City and may not adhere to the same privacy standards or legal requirements. We encourage users to review the privacy policies of those sites before providing any personal information.

Use of e-mail addresses
E-mail addresses obtained as a result of a request to the City website will not be sold or provided to private companies by the City for marketing purposes. The information collected is subject to the access and provisions of GRAMA, other applicable sections of the Utah Code or federal law. E-mail or other information requests sent to the City website may be maintained in order to respond to the request, forward that request to the appropriate department, and communicate updates to the City webpage that may be of interest to citizens.